Assistant to Program Director

Job Description:

· Administrative tasks such as and not limited to:

•  Filing documents.
•  Responding to emails.
•  Providing different compiled sheets and files as requested by the Dean office.

· Attend meetings and taking minutes specifically program council and any other as requested

· Handle all details with regard to program hosted events and field trips (preparation, catering, sending calendar invitations, etc.)

· Manage petty cash transactions efficiently (specifically that used in events and graduation project funds)

· Facilitate the hiring process for new faculty members both full time and part time with all its details such as submitting a request, and preparing mandate letters and confirming all details with the HR department

· Help with student related matters such as

•  Credit transfer (maqassa)
•  Student abroad,
•  Student medical cases and sick leave
•  Expected to graduate lists
•  Petitions follow up

· Handle procurement requests related to the program in coordination with the procurement department through the ERP system

· Assist the program director in the course offering and grouping for the upcoming semester

· Collaborate with the program director to coordinate the advising process

· Assist the program director in the preparation of the teaching load of all staff members

· Review all program related schedules such as semester schedule, midterm schedule and final exam schedule

· Prepare program related schedules such as office hour schedules, proctoring schedules, etc.

· Coordinate with other program assistants to ensure smooth operation within the school (such as details with regard to common courses)

· Collaborate with Student recruitment department during discovery tour and events

· Collaborate with different departments to ensure smooth operation and finalize common tasks such as Student Requirement Office, Student life, Registrar, Admission

Job Requirements:

• Bachelor’s degree in any relevant.
• Minimum 2 years of experience in the same field.
• Excellent written and verbal communication skills in both Arabic and English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High Communication skills.
• Presentable.

   Please Send Your CV to: Dsoudy@nu.edu.eg   and mention the job title in the subject.